Description
Punchout Gateway for WooCommerce connects your store to a procurement system such as SAP Ariba, so buyers can open your catalogue from their own interface and shop without ever leaving it.
When a buyer selects products, the plugin creates a cart in your store, and once the buyer approves the request in SAP Ariba, your store receives the final order automatically.
It is built for B2B businesses that sell to companies using procurement software, which removes manual purchase order entry and helps orders reach your team much faster.
Data moves between the two systems in cXML, and you can set the shipping method, payment method and order status for punchout orders so that they follow your usual workflow.
Orders can come from a guest, from an existing customer who logs in, or from a new customer who registers while ordering, and guest users are supported for e-procurement orders as well.
Every request and response is stored in transaction logs, so your team can find and fix errors, keep a record for audits, and choose how many days the logs stay in the database.
Additionally, one gateway can serve several buyers, which reduces the integration work for each new procurement customer, and if you also run a Magento 2 store you can use Punchout Gateway for Magento 2 for the same purpose.
Highlighted Features of Punchout Gateway for WooCommerce
SAP Ariba Connection
Link your store to your procurement system so buyers can open your catalogue from there.
cXML Data Exchange
Carts and orders travel between SAP Ariba and WooCommerce in cXML.
Automatic Cart Creation
Items picked in the procurement system appear as a cart in your WooCommerce store.
Locked Product Quantities
Quantities are locked once items are added to the cart in the procurement system.
Guest and Registered Orders
Buyers can order as a guest, log in as an existing customer, or register as a new one.
Multi-Buyer Gateway
Connect many buyers through a single gateway instead of building one integration each.
Order Setup Controls
Set shipping method, payment method and order status for e-procurement orders.
Request and Response Tracking
Keep a record of every request and response for troubleshooting and audits.
Why Do We Need Punchout Gateway for WooCommerce
Punchout Gateway for WooCommerce connects your store with procurement software, allowing B2B buyers to browse products and place orders without manually copying product details or entering purchase orders.
A standard WooCommerce store does not include a punchout connection to SAP Ariba, which means carts cannot move between the two systems and every order needs manual entry.
Manual entry is slow and easy to get wrong, and buyers also need flexibility because some order as guests, some have accounts, and each business has its own shipping, payment and order status rules.
This plugin adds the missing bridge by passing carts from SAP Ariba into WooCommerce, applying your order settings automatically, and recording what happened at each step in the transaction logs.
Apart from this, you can also check the step-by-step guide covering installation, SAP endpoint setup and configuration, and if you also want to connect your store data with SAP you can explore the SAP WordPress WooCommerce Connector.
Use Cases
-
B2B Supplier Selling Through SAP Ariba
Business customers open your WooCommerce catalogue from SAP Ariba, pick products and send the cart back for approval.
-
Supplier With Many Procurement Buyers
Use one gateway for several buyers instead of building a new integration for each one.
-
Store With Guest and Account Customers
Accept punchout orders from guests, logged-in customers and first-time buyers who register at checkout.
-
Team That Audits Procurement Orders
Use transaction logs to trace each request and response, and to find the cause of a failed order.
Punchout Order and User Configuration
Orders land in WooCommerce the way your team already handles them, whether the buyer is a guest, an existing customer or a new one.
- Select the order status for e-procurement orders
- Choose the payment method
- Choose the shipping method
- Place orders with Checkout as Guest User
- Register new customers with Create New User
- Place orders for an existing account with Select User
Message Header Settings for Punchout Gateway
Correct header details keep messages flowing to the buyer's procurement system, and a restock job frees items that were never ordered.
- Enter the details needed to send data to the eProcurement system
- Lock product quantities after items are added to the procurement cart
- Restock products not ordered after a set number of days with a crontab job
- Configure everything from the WordPress dashboard
Order Message Classification Settings (UNSPSC and NIGP)
In Order Message Setting, pick the classification domain for order message items from a dropdown. You can also enter a default classification code.
- Choose UNSPSC or NIGP as the classification domain
- UNSPSC is selected by default
- Set a default classification code for order message items
- Send product ID, name, price, currency, quantity and UNSPSC domain to SAP Ariba
Punchout Transaction Log Settings
Turn each type of data on or off for the custom log, and set how many days logs stay in the database.
- Enable or disable the data stored in the custom log
- Set the number of days to keep logs
- Clear logs older than that period automatically with a crontab job
- Track requests and responses for troubleshooting and auditing
Punchout Orders List in WooCommerce
Open Punchout Orders from the left menu to see every punchout order with its Cart ID, Order ID, eProcurement Order Id and current status. Use the Action menu to open or delete a cart.
- View all punchout orders with their current status
- See the eProcurement Order ID (Purchase Order ID) next to each order
- Open the cart of any order with View Cart
- Remove unwanted purchase orders with Delete Cart
- Send auto acknowledgements for received purchase orders
Punchout Cart View
Support and sales staff can check what the buyer selected before they act on an order.
- See every item in a punchout order
- Carts are created automatically from items chosen in the procurement system
- Quantities stay locked after items are added in the procurement system
- View all carts and orders created through punchout
Punchout Transaction Logs
Open Transaction Logs from the menu bar to review logged requests and responses, identify order failures, and quickly locate errors for resolution.
- View all transaction logs in one place
- Troubleshoot errors faster
- Track all requests and responses
- Keep an audit trail of punchout activity
- Logs are cleared after the number of days you set
Punchout Gateway for WooCommerce - Support
For any query or issue, please create a support ticket here http://webkul.uvdesk.com