Odoo Employee Overtime Based On Work Reports

Employees send the overtime request from the Work Summary pop-up. It opens from the Submit Daily Report icon in the Odoo top bar.

The pop-up lists the tasks worked on that day with their durations, so the manager sees the hours behind the claim. Also, if you want project managers to review hours by project, you can check our extension Odoo Project Timesheet Reports.

• Tick Request for approval of this worksheet to ask for overtime.
• Pick a past day in Submit missing work report for.
• Tick Want to receive copy of this mail? for your own copy.
• Check Task Details, Duration, and Stage for each task.
• Click Submit Report to send the work report.

Managers open Employees > Daily Work Report > Need Approval to see every report sent for overtime approval.

The list gives a quick summary of overtime reporting across teams, with a coloured status badge on each row.

• See Employee, Department, Work Summary, Status, and Date.
• Track reports in Pending, Approved, Rejected, and Done states.
• Filter by Rejected, Approved, Denied, Done, or Need Approval.
• Group by Department, Employee, Status, Month, or Work Day.

The employee reporting manager or the department reporting manager reviews each pending report. One click moves it forward to the coach or sends it back to the employee.

• Click Approve to accept the overtime request.
• Click Reject to turn the request down.
• Follow progress on the Pending, Approved, and Done status bar.
• Check the Employee, Department, and task hours on the report.
• Employees can also click Request For Approval on the report form.

Only the employee's coach can complete an approved report. Clicking Complete opens the Done Report pop-up, where the coach checks the details one last time.

Done reports are the ones that reach the payslip, marked as half day or full day overtime.

• Click Complete on an approved work report.
• Review Name, Description, Employee, and Department.
• Click Done Now to mark the report as Done.
• See the Overtime Type as Half Day or Full Day.

The coach can deny an approved or completed report when the overtime should not be paid. Odoo asks for confirmation first, so a report is never denied by a stray click.

Additionally, if you want to reward staff who put in the extra effort, then check Odoo Employee Reward System.

• Click Deny on the work report.
• Read the prompt: Are you sure you want to deny this work report?
• Click Ok to deny it, or Cancel to keep it.
• Denied reports stay off the employee payslip.

Employees are notified of the status of their report. Odoo sends the email when a manager acts on it, so nobody has to chase HR for an update.

• Uses the [WEBKUL] Manager Action On Work Report template.
• Applies to the Employee Work Report record.
• Names the employee, the new status, and the manager.
• Admins can edit the template Body and Options.