Description
Odoo Employee Transport Management is an Odoo module that plans cab pickup and drop for employees. It books cabs and tracks trips for staff transport.
Employees book a cab from the Book your cab form or save a periodical booking. Odoo then books the cab each day once attendance is marked.
Every booking is saved in Booking History. When an employee cancels an approved booking, Odoo adds that employee to the defaulter list.
The cab manager sets routes, locations, cab shifts, vendors, cab types, cab models, and drivers. A shift margin forces booking ahead of time.
The module uses the Odoo Attendance app for automatic booking. Map features need a Google Maps API key saved in System Parameters.
Additionally, if you want to record where employees check in, then check Odoo Employee Attendance Geolocation.
Highlighted Features of Odoo Employee Transport Management
Automatic Cab Booking
Odoo books the cab for the current date as soon as the employee check-in is marked in Attendance.
Periodical Booking
Employees save their pickup and drop preferences once, and Odoo uses them to book cabs on working days.
Shift Booking Margin
The cab manager adds a margin to each cab shift, so employees have to book before the shift starts.
Trip and Seat Planning
Create trips on a route and assign the cab vendor, the cab, and the seating capacity for each trip.
Route Locator on Maps
The Route Locator button on Trip Details builds a Google Maps link that shows the cab route direction.
Defaulter Tracking
Employees who cancel an approved booking move to a defaulter list that the cab manager can review.
Why Do We Need Odoo Employee Transport Management?
Odoo has no built-in way to book cabs for staff. Companies that offer employee pickup and drop often plan it in sheets, calls, and chat groups.
Manual planning breaks when shifts change. Cabs leave half empty, late requests pile up, and nobody tracks who cancels at the last minute.
Odoo Employee Transport Management moves staff transportation into Odoo. Bookings, routes, shifts, vendors, and trips sit in one Cab menu.
In daily use, the check-in link matters most. With a periodical booking saved, the cab is booked once Attendance marks the check-in.
Also, if your employees mark attendance from their phones, you can check our app Odoo Attendance Mobile App.
Odoo Employee Transport Management Use Cases
-
Shift-Based Offices and BPOs
Teams on early or late shifts get a cab per cab shift, and the margin stops last-minute requests.
Offices that record check-in on biometric devices can also use Odoo ZKTeco Biometric Attendance Integration.
-
Companies Using Cab Vendors
Admins record each cab vendor with its cab types, models, and drivers, and assign vendors per trip.
To track company-owned vehicles live, see Odoo Fleet Traccar Tracking.
Configure Routes and Pickup Locations
Routes and locations define where the cab goes. The cab manager creates them from the Configuration menu before any booking starts.
- Create routes from Configuration > Routes > Create.
- Add pickup and drop points from Configuration > Locations > Create.
- Turn on geolocation from the Odoo Settings app.
- Save the Google_map_api_key in System Parameters to use map features.
- Email employees whose latitude and longitude are missing.
Cab Shifts with Advance Booking Margin
Cab shifts set the time slots for employee pickup and drop. Each cab shift carries a margin that decides how early a booking must be made.
- Create cab shifts from Configuration > Cab Shifts > Create.
- Set up a cab shift for each pickup and drop time slot.
- Set a margin so employees book the cab in advance.
- Keep cab shift setup with the cab manager, along with routes and locations.
Manage Cab Vendors, Types, Models, and Drivers
Cab vendor records hold the transport partners that supply cabs. Cab type, cab model, and cab driver records describe the fleet each vendor provides.
- Add transport partners from Configuration > Cab Vendors > Create.
- Define cab categories from Configuration > Cab Type > Create.
- Record vehicle models from Configuration > Cab Models > Create.
- Register drivers from Configuration > Cab Driver > Create.
Book a Cab for Employee Pickup and Drop
Employee cab booking starts from the Cab menu. The employee fills the booking form, and Odoo confirms the request with a success message.
- Open the form from Cab > Book your cab.
- Fill in all the booking details on the form.
- See a success notification once the booking is saved.
- Make the booking in advance, as the cab shift margin requires.
Periodical and Automatic Cab Booking on Check-In
Periodical booking stores an employee's travel preferences. Automatic cab booking then uses them to book a cab each day when the employee checks in.
Employee attendance is mandatory for booking the cab automatically. Automatic cab booking does not run on Saturday and Sunday.
- Open Cab Management > Periodical Booking.
- Click the Click here tab to open the booking form.
- Fill the periodical booking details in the popup window.
- Trigger bookings on check-in or check-out as per the preferences.
- Verify employee attendance in the Odoo Attendance app.
Cancel Bookings and Track the Defaulter List
Employees cancel a booked cab with one click. When the cancelled booking was already approved, Odoo adds the employee to the defaulter list.
- Cancel a booking with the Cancel Booked Cab option.
- Cancel in a single click, with no extra form.
- Track employees who cancel approved bookings.
- Keep the defaulter list inside Odoo with the booking records.
Employee Cab Booking History
Booking History lists every cab booking made in Odoo. The cab manager uses it to check past and current employee transport records.
- Open Booking History under the Cab Management menu.
- See all employee cab booking records in one list.
- Review bookings without leaving the Cab Management menu.
- Keep a record of employee transport for the cab manager.
Trip Details with Route Locator on Google Maps
Trip Details holds each planned cab trip. The Route Locator button turns the trip into a Google Maps link that shows the route direction.
- Open Cab > Cab Management > Trip Details.
- Fill in the relevant trip detail fields.
- Assign the vendor, the cab, and the seating capacity per trip.
- Click Route Locator to create the Google Maps URL.
- View the cab route direction on Google Maps.
Complete Odoo Employee Transport Management Feature List
Cab Booking
- Let employees book a cab from the Cab > Book your cab form
- Save periodical booking preferences from Cab Management > Periodical Booking
- Book the cab automatically for the current date once check-in is marked
- Require employee attendance for automatic cab booking
- Skip automatic cab booking on Saturday and Sunday
- Show a success notification after each booking
Transport Setup
- Create routes and pickup or drop locations from the Configuration menu
- Create cab shifts for each working time slot
- Set a margin on cab shifts to enforce advance booking
- Enable geolocation from the Odoo Settings app
- Give the cab manager control over routes, locations, and shifts
Vendors, Cabs, and Trips
- Manage cab vendors, cab types, cab models, and cab drivers
- Create trips from Cab > Cab Management > Trip Details
- Assign the vendor, the cab, and the seating capacity for each trip
- Manage trip routes for employee pickup and drop
Maps, Alerts, and Records
- Connect Google Maps with the Google_map_api_key in System Parameters
- Generate a Google Maps URL with the Route Locator button
- Show the route direction of each cab on Google Maps
- Email employees whose latitude and longitude are missing
- Keep a defaulter list of employees who cancel approved bookings
- View all cab booking records in Booking History
Odoo Employee Pickup & Drop Management Support -
For any query or issue please create a support ticket here http://webkul.uvdesk.com
You may also check our other top-quality Odoo Apps.